REGISTRATION

Registration is now open

ESOT Congress 2021 offers the perfect place for transplantation professionals to gather, network and discuss new and exciting topics in the field of organ transplantation.

Registration for the ESOT Congress 2021 in Milan is now open, with discounted “early bird” pricing available until 11 May 2021.

The health and safety of Congress attendees is our first and foremost priority. We are taking a number of precautions to ensure the meeting will be a safe place for delegates to join us in-person in Milan. More information on these measures can be found here.

In addition, by utilising the very best technical solutions and live streaming, we will also be able to bring the Congress to delegates wherever they are in the world, offering a truly hybrid experience

Flexible Registration Offering

We recognise that during these uncertain and ever-changing times, it is difficult for delegates to decide how they would like to experience this year’s Congress – whether to join us in-person or attend virtually. With this in mind, we are delighted to offer a flexible and dynamic registration process which we hope will give peace of mind to our community.

If you register now for on-site attendance and are then unable to attend the meeting in Milan, we would be pleased to offer a refund on the price difference so you only pay for the online experience*.

In addition, if you register now for online attendance and then decide in the future that you would like to attend in Milan, you will only be required to make up the price difference in attending on-site*.

*Please note that you will need to make a decision by June 30 2021 on whether you would like to keep or change your type of Congress registration.

Due to the restrictions we are putting in place regarding the number of attendees allowed within the Congress venue, we would encourage delegates to book early to avoid disappointment if they are hoping to join us in Milan.

We hope that this flexible registration offering provides our community with reassurance and comfort, but if you do have any queries or concerns then please do not hesitate to get in touch.

Below are details of all the current offers for ESOT members, non-members and members qualifying for a reduced fee.

ESOT Member

ON-SITE ATTENDANCE

Early registration
(up to 11 May)
Regular registration
(12 May – 1 September)
ESOT Member Regular € 570 € 700
ESOT Member Trainee € 320 € 400
ESOT Member Nurse € 320 € 400
ESOT Member Allied Health Professional € 320 € 400

ONLINE ATTENDANCE

Early registration
(up to 11 May)
Regular registration
(12 May – 1 September)
ESOT Member Regular € 200 € 250
ESOT Member Trainee € 100 € 150
ESOT Member Nurse € 100 € 150
ESOT Member Allied Health Professional € 100 € 150

 

Non-Member

ON-SITE ATTENDANCE

Early registration
(up to 11 May)
Regular registration
(12 May – 1 September)
Non-Member Regular € 830 € 970
Non-Member Trainee € 550 € 630
Non-Member Nurse € 550 € 630
Non-Member Allied Health Professional € 550 € 630

ONLINE ATTENDANCE

Early registration
(up to 11 May)
Regular registration
(12 May – 1 September)
Non-Member Regular € 300 € 400
Non-Member Trainee € 150 € 200
Non-Member Nurse € 150 € 200
Non-Member Allied Health Professional € 150 € 200

 

Special reduced fees for SITO Members and low/middle income countries

ON-SITE ATTENDANCE

Early registration
(up to 11 May)
Regular registration
(12 May – 1 September)
Members of SITO
(Italian Society for Organ Transplantation)
€ 320 € 400
Low/middle income countries € 320 € 400

ONLINE ATTENDANCE

Early registration
(up to 11 May)
Regular registration
(12 May – 1 September)
Members of SITO
(Italian Society for Organ Transplantation)
€ 100 € 120
Low/middle income countries € 80 € 100

 

Additional fees

At an additional cost, delegates can access a variety of ‘hands-on courses’. These courses can only be purchased upon registering for ESOT Congress 2021.

 

On-site
Hands-on courses € 20/per course
Other fees

There are a variety of items that can be purchased without the need of registering for ESOT Congress 2021.

On-site Online
Non-sponsoring industry representative € 1,200 € 600
Daily pass* € 300
Symposium access – limited access € 150
Press Complimentary
Access to meeting rooms per day € 150

*A maximum of 1x daily pass can be purchased by each delegate

Exhibitors/Group delegates
On-site Online
Exhibitor badges € 300
Group delegates € 830 € 500

 

Registration categories

ESOT Members
ESOT Membership is available to medical doctors actively engaged in organ donation and/or transplantation.

Membership includes reduced registration fees for all ESOT events, including the ESOT Congress, and provides access to the Grants and Awards programmes and online subscription to Transplant International.

Trainee, Nurses and Health Allied Professionals
Trainee:
All those in training are eligible for these rates. Delegates registered in this category will need to upload documented proof of enrolment in a University programme when completing their registration.

Nurses and Allied Health Professionals:
Delegates registered in this category will need to upload documented proof of status when completing their registration.

Low, Lower and Middle income countries
Participants residing in countries classified by the World Bank as low or lower-middle income economies may attend the ESOT 2021 Congress at a reduced rate.

Members of the SITO – Società Italiana Trapianti d’Organo
Active members of the SITO will be granted a reduced fee. Delegates registered in this category will need to upload documented proof of their membership with SITO when completing their registration.

 

Registration policy

UNEXPECTED CANCELLATION OF THE EVENT OR IMPOSSIBILITY TO HOLD IT

In the unlikely case that the ESOT Congress 2021 cannot be held in whole or in part due to any event beyond the Organisers’ control or force majeure (such as riot, fire, explosion, accident, flood, earthquake, sabotage, strikes, acts of law or regulation by Italian or foreign Authorities, epidemic outbreak, sanitary emergency, etc) the Congress Organisers cannot be held liable for any damage, cost, or loss incurred, such as registration fee, transportation and accommodation costs, or any other direct or indirect loss or consequential damage.

Payment

Payments should be made online by credit card (VISA, Mastercard/Eurocard, American Express) or by Bank Transfer.

Beneficiary: AIM Italy
Bank: Intesa San Paolo, Agenzia n. 6 – Viale Coni Zugna 62, 20144 Milano
IBAN: IT57D0306909457100000005623
BIC: BCITITMM

Please send a copy of the bank transfer to: esot2021.reg@aimgroup.eu

The payment transfer form should clearly state the name(s) of the delegate(s) and the event “ESOT 2021”.

Registration will be considered confirmed when the payment is received.

Cancellation policy

Cancellations must be communicated in written form to the Organizing Secretariat AIM Group International – AIM Italy. Please email: esot2021.reg@aimgroup.eu

For all cancellations received by 11 May 2021, the registration fee will be refunded (deducting an administrative fee of 30% from the paid amount). After this date, there will be no refund.

The refund, if due, will be issued within 60 days from the end of the Congress.

NAME CHANGES FOR INDIVIDUAL REGISTRATIONS AND SMALL GROUPS LESS TO 10 PEOPLE ONLY

After 28 May 2021name changes will incur a handling fee of €150 (including local VAT) per name change. A new registration form for each replacement will be required before the name change can be processed.

Group registrations

Group registration is considered when a single sponsor/travel agency registers at least 10 individuals using the official group registration form.

For online group registrations, please click here and select “Company Area – Group Registration”.

The payment deadline is 26 July 2021, even without the list of participants.

All  pre-paid registrations must be used. No refunds of the pre-paid fees can be issued by the Organizing Secretariat.

The final deadline for sending the names of all participants is 10 August 2021. After this date, registrations can be made individually at the NEW registration desk on-site.


NAME CHANGES

After 10 August 2021, sponsors who wish to make name changes will incur a handling fee of  €150 (including local VAT) per name change. Name changes will be accepted until 20 August 2021.

Please note every registration pre-paid, but without the name provided before the deadline (10 August 2021), will be considered as a name change with the additional fee of €150 (including local VAT).


COLLECTION OF GROUPS’ CONGRESS MATERIALS

Congress materials for groups can only be collected on 28 August 2021, with a pre-booked appointment. Please send an email with your preference to esot2021.reg@aimgroup.eu, no later than 10 August 2021. After this date, each request of appointment will cost €200 (VAT included).

Please note group reservations without the individual e-mail addresses of the participants will not be accepted. Individual e-mail addresses must be included in order to register a group. For the online event, e-mails are necessary, as the login details will be sent to each participant prior to the event.

Further registration information

What does my registration fee include?

  • Admission to all mainstream scientific sessions
  • Access to the exhibition area
  • ESOT provides a certain amount of catering on a first come first served basis during the breaks

Free electronic versions of all materials (scientific programme book, abstract book) will be available approx. 2 weeks prior to the congress and accessible via congress website and the ESOT congress app.

Group pick-up
The opportunity of picking up the documents for your group in advance will be offered in order to facilitate the pre-registration procedure. In order to arrange your pick-up time, you will be contacted 3-4 weeks prior to the congress.

Congress material
ESOT is aware of the large amount of waste generated at a congress, especially when it comes to printed documents. Therefore, to create a more environmentally friendly congress, ESOT will make its books available approximately 2 weeks prior to the congress and accessible via the congress website and the ESOT Congress app.
ESOT thanks you in advance for joining us in making this congress as environmentally friendly as possible.

Registration terms and conditions
Any enquiries or requests for additional information, modifications and cancellations are to be communicated to AIM team by email: esot2021@aimgroup.eu

Registration Bureau
AIM Group International
Via Ripamonti 129
20141 Milan, Italy
+39 02 566011
esot2021@aimgroup.eu

On-site Secretariat and registration desk

The pre-registration and on-site registration desks will be open during the following days:


FOR GROUPS:

Friday 27 August                             14h00 → 18h00

Saturday 28 August                       09h00 → 18h00

FOR INDIVIDUALS:

Sunday 29 August                          11h00 → 19h00

Monday 30 August                        07h30 → 18h00

Tuesday 31 August                        07h30 → 18h00

Wednesday 1 September          07h30 → 14h30

Timings are preliminary and subject to changes.