LOCATION

Address:

MiCo Milano Congressi NorthWing
Milano – Via Gattamelata (Gate 14)

MiCo is taking every precaution to ensure the Congress will be a safe place for delegates to attend

How to get there

Alternative sources – moovitapp.com  or micc.unifit.it

By Air

Milano Linate Airport (LIN)
Take bus no. 73 in the “National Arrivals Exit” area all the way to the terminal of Piazza San Babila. Then take the Metro Red Line M1 (Rho Fieramilano direction) and get off at “Amendola” stop (700 m from the meeting venue, Gate 2 entrance) or “Lotto” stop (approx. 800 m from the meeting venue, Gate 2 entrance).

Milano Malpensa Airport (MXP)
The “MALPENSA EXPRESS” train service will take you directly from the airport to the centre of Milan in 40 minutes, stopping at the Ferrovie Nord “Cadorna” station. Take the Metro Red Line M1 (Rho Fieramilano direction) and get off at “Amendola” (700 m from the meeting venue, Gate 2 entrance) or “Lotto” stop (approx. 800 m from the meeting venue, Gate 2 entrance). Alternatively, at the Ferrovie Nord “Cadorna” station take the rail line S3/S4 and get off at “Domodossola” stop (600 m from the meeting venue, Gate 17 entrance).

Orio al Serio Airport (BGY)
The “AUTOSTRADALE” or “AIR PULLMAN” bus service will take you directly from the airport to Milan Central Station in 60 minutes. Take the Metro Green Line M2 (Assago- Abbiategrasso direction) and get off at “Garibaldi” (one stop only). Take the Lilac Line M5 (San Siro direction) and get off at “Portello” stop (80 m from the meeting venue, Gate 2 entrance).

By Train

Central Station
Take the Metro Green Line M2 (Assago-Abbiategrasso direction) and get off at “Garibaldi” (one stop only). Take the Lilac Line M5 (San Siro direction) and get off at “Portello” stop (80 m from the meeting venue, Gate 2 entrance).

Garibaldi Station
Take the Metro Lilac Line M5 (San Siro direction) and get off at “Portello” stop (80 m from the meeting venue, Gate 2 entrance).

Cadorna Station
Take the Metro Red Line M1 (Rho Fieramilano direction) and get off at “Amendola” stop (700 m from the meeting venue, Gate 2 entrance) or “Lotto” stop (approx. 800 m the Meeting venue, Gate 2 entrance). Alternatively, take the rail line S3/S4 and get off at “Domodossola” stop (600 m from the meeting venue, Gate 17 entrance).

By Car

From any of the ring roads circling Milan follow the signs to Fieramilanocity, or to any of the large Park & Ride car parks located close to the following Metro stops:

  • Cascina Gobba (1800 cars). Green Line M2
  • San Donato (1800 cars). Yellow Line M3
  • Famagosta (3000 cars). Green Line M2
  • Bisceglie (1900 cars). Red Line M1
  • Lampugnano (2000 cars). Red Line M1

MiCo South Wing Parking
An underground car parking is available in the MiCo area with entrance and exit through Gate 17 – Piazzale Carlo Magno.
Parking rate: € 15.00 full day, with direct payment at the cash counter.
Open from h 7.30 to h 20.30, overnight parking not allowed.

ACCOMMODATION INFORMATION

For your hotel reservation in Milan, MiCo dmc is appointed as Official Housing Bureau of the 20° Congress of The European Society for Organ Transplantation


For any information and/or reservation, please contact:

MiCodmc
P.le Carlo Magno 1 – 20149 Milan – Italy
e-mail: esot2021.hotel@micodmc.it

A number of hotel rooms at preferential rates in different price categories has been reserved in Milan and surrounding areas for ESOT Congress 2021.

Due to limited room availability in Milan, it is advised to make your hotel reservation as early as possible in order to have the best choice of available hotels

MILAN CITY TAX
Since September 2012, Milan City Council has introduced a city tax for tourists staying overnight in Milan. Tourists will have to pay the levy in addition to the hotel bill as follows:

  • Euro 5,00 per person per night for guests staying at 4 and 5-star hotels
  • Euro 4,00 per person per night for guests staying at 3-star hotels

HOTEL ACCOMMODATION FOR INDIVIDUAL PARTICIPANTS – up to 5 rooms
Please Click HERE to book online

HOTEL ACCOMMODATION FOR GROUPS
Group reservations for 6 rooms or more will be handled by separate contracts and regulations.
In order to submit an enquiry for a group booking, please contact MiCo dmc by e-mail at esot2021.hotel@micodmc.it providing the number of rooms needed, hotel category and preferred location if possible. Please note that telephone reservations will not be accepted.

COMMITTEES

ESOT Congress Chairs

Maria Rosa Costanzo, Chicago, USA
Umberto Cillo, Padova, Italy

SCIENTIFIC PROGRAMME COMMITTEE

Co-Chairs

Luciano Potena, Bologna, Italy
Raj Thuraisingham, London, UK

Christian Benden, Zurich, Switzerland • Ugo Boggi, Pisa, Italy • Umberto Cillo, Padova, Italy • Stephan Ensminger, Lubeck, Germany • Christine Falk, Hannover, Germany • Anna Forsberg, Lund, Sweden • Amelia J. Hessheimer, Barcelona, Spain • Martin Hoogduijn, Rotterdam, the Netherlands • Sarah Hosgood, Cambridge, UK • Ina Jochmans, Leuven, Belgium • Julie Kerr-Conte, Lille, France • Katja Kotsch, Berlin, Germany • Pascal Leprince, Paris, France • Fiona Loud, St Albans, UK • Dominique Martin, Geelong, Australia • Robert Minnee, Rotterdam, the Netherlands • Rainer Oberbauer, Vienna, Austria • Gabriel Oniscu, Edinburgh, UK • David Paredes, Barcelona, Spain • Stephen Pettit, Cambridge, UK • Jacopo Romagnoli, Rome, Italy • Faouzi Saliba, Paris, France• Stefan Schneeberger, Innsbruck, Austria • Dimitrios Stamatialis, Enschede, the Netherlands • Luca Toti, Rome, Italy

THE ESOT EXECUTIVE COMMITTEE 2019 – 2021

Vassilios Papalois, President
Stefan Schneeberger, Past President
Luciano Potena, President-Elect
Gabriel Oniscu, Secretary
Olivier Thaunat, Treasurer

WITH COUNCILLORS:

Oriol Bestard, Barcelona, Spain • John Boletis, Athens, Greece • Umberto Cillo, Padova, Italy • Frank Dor, London, UK • Ina Jochmans, Leuven, Belgium • Nicos Kessaris, London, UK • Hanne Scholz, Oslo, Norway

And

Ivan Knezevic, ECTTA Chair • Robert Langer, EKITA Chair • Wojciech Polak, ELITA Chair • Steven White, EPITA Chair • Nichon Jansen, EDTCO Chair • Emma Massey, ELPAT Chair • Martin Hoogduijn, ECTORS Chair • Gerald Brandacher, VCA Chair • Katja Kotsch, BSC Chair • Raj Thuraisingham, EC Chair • Anna Forsberg, ETAHP Chair • Sushma Shankar, YPT Chair

ESOT CEO

Luca Segantini

HEALTH & SAFETY

We have worked hard on developing our approach to a safe venue, identifying touchpoints, minimising them where possible and otherwise negating risks. It’s important for you to know exactly what we’re doing at MiCo so you can feel confident attending ESOT Congress here is safe.

Here are some of the main ways we’re protecting you at our venue:

  • Sanitising units have been installed throughout the venue. This includes our reception areas, meeting rooms and communal areas.
  • Entrances and exits have been separated for delegates to remain at safe distances from each other.
  • One-way routes have been marked throughout the building to ensure safe delegate movement.
  • Floor markings have been added in communal and F&B areas to encourage delegates to remain mindful of social distancing.
  • Maximum room capacities have been reduced to accommodate all layouts with two-metre distancing.
  • All serving and catering staff will be required to wear adequate PPE.
  • Any food and beverage will be served by staff from behind Perspex screens.
  • Our food and beverage menus have been revised to remove all self-serving options.
  • No tablecloths (or similar) will be used to allow for quick sanitation.
  • Cleaning schedules have been enhanced in all areas, with a particular emphasis on touchpoints.
  • Every meeting room or space will be cleaned after each use, including its equipment.
  • The majority of our toilets already have infra-red flushes, taps and hand dryers to greatly reduce touch points in these areas. Enhanced cleaning will still be in place.

We hope this gives you some confidence that, when the time is right, the congress will be safe for all attendees. We will keep this post updated with any developments.

EACCME ACCREDITATION

An application has been made to the EACCME® for CME accreditation of this event.

CORPORATE SOCIAL RESPONSABILITY

Corporate Social Responsibility (CSR) is when a company operates ethically and sustainably and deals with its environmental and social impacts. This means careful consideration of human rights, the community, environment, and society in which it operates. Consumers are increasingly aware of the importance of social responsibility and actively seek products from businesses that operate ethically.

For ESOT Congress 2021 we collaborate with Township® to celebrate the creativity and spirit of South African township life. ESOT Congress bags feature vibrantly patterned prints and are handcrafted by heroic township women.

SOCIAL MEDIA

The ESOT Social Media Guidelines are designed to advance the ESOT’s engagement with its community and expand its outreach on social networks. The guidelines encourage ESOT ambassadors to be active participants in social networks while upholding our fundamental value that ESOT ambassadors should not express personal opinions on controversial issues such as political or religious beliefs while representing ESOT.

Social Media - DO'S

  • Follow ESOT accounts on Twitter: @ESOTtransplant
  • Like ESOT on Facebook at @ESOTtransplant
  • Join the ESOT group on LinkedIn at: https://www.linkedin.com/groups/3724473
  • Follow ESOT  on Linkedin
  • Communicate with respect and consideration for others, and keep criticism constructive.
  • Use common sense and courtesy when tweeting. The “Golden Rule” is: post unto others as you would have them post unto you. We are a community of professionals and we should conduct ourselves professionally.
  • Be generous with compliments and feel free to share interesting links to projects and materials, highlighting colleague’s research in a positive way. The tone of posts should always be polite and respectful, as if you were speaking to the presenter directly.
  • Please be prudent about posting unpublished research results.

Social Media - DON'T'S

  •  Capture, transmit, or redistribute data presented at the meeting when the speaker expressly recommended not to share – this may preclude its later publication in a scientific journal. It is possible that sharing of data without the speakers’ consent on public domain may preclude subsequent publications in a scholarly journal and/or compromise their scientific progress. Additionally, data taken in isolation may be inappropriately interpreted and result in harmful consequences.

  • Post copyrighted or trademarked material for material protected by other intellectual property rights.

  • Use ESOT’s social media platforms to comment on medical, legal, or litigious matters.
    Post derogatory, demeaning, inflammatory, offensive, disrespectful, hateful, sales-oriented, or otherwise inappropriate comments.

What is the ESOT Twitter ambassador programme?

The ESOT Twitter Ambassador programme is dedicated to the promotion of the ESOT brand through Twitter. Being part of the ESOT Twitter Ambassador programme means that you will support ESOT in expanding its reach, by channelling our messages on behalf of the organisation through your personal (social) networks.

ESOT Twitter Ambassadors are not paid, but receive an honorary position as an “ESOT Twitter Ambassador”. They are part of long-term strategy and vision and are free to join and leave the programme at their convenience.

Would you like to be part of it?
Please apply by contacting askme@esot.org with the subject header titled: ‘ESOT Twitter Ambassador Application.

PROMOTIONAL TOOLKIT

 

FREQUENTLY ASKED QUESTIONS (FAQs) 

Abstract Submission

Can I submit an abstract that has been already presented in different event?
Yes, but these will not be considered for full oral abstract presentation. Encore submissions will only be accepted for posters or brief orals.

Who has the copyright for my abstract after submission?
Copyrights remain with the authors but ESOT except for the disclosure to publish the abstracts for congress purposes.

Is submitting an abstract free of charge?
Regular abstracts and Clinical Cases submission will be free of charge. To submit a late-breaking abstract a fee of 50 EUR will apply.

How do I create a new abstract?
Yes. If you wish to make corrections to an abstract already submitted or if you wish to submit other abstracts later, you may login again and do so. Corrections to abstracts can only be made until the abstract submission deadline. Please also note that once you edit your abstract you have to press the SUBMIT BUTTON again to save your changes.

How do I fill in an abstract?
Once you have created an abstract, the system will guide you through all the steps to complete it. You can take those steps in any order you want, but you cannot submit your abstract, before all steps have been completed. If you face any troubles, please contact: programme.congress@esot.org.

Can I submit the same abstract more than once?
No. Please read the abstract guidelines.

Which language do I have to use for my abstract?
All abstracts must be submitted and presented in English. Please use UK spelling and have your abstract proofread before submission.

Can I choose a certain person as a presenter?
Yes, please refer to the abstract guidelines for this.

My affiliation and/or that of one of my co-authors is not correct. How can I correct this?
Please contact programme.congress@esot.org.

Is there a word/character limit?
Abstract text must not exceed 2,000 characters, heading maximum of 150 characters.

How can I insert a table?
Tables can only be inserted as graphic files (png, jpg, gif).

Is there anything to take care of before logging out?
Please make sure to submit your abstract. If your abstract remains in “draft”, it will not be considered for review.

I have submitted my abstract, but not received a confirmation message. What should I do?
Please contact programme.congress@esot.org.

Can I make corrections to a submitted abstract?
Yes. If you wish to make corrections to an abstract already submitted or if you wish to submit other abstracts later, you may login again and do so. Corrections to abstracts can only be made until the abstract submission deadline. Please also note that once you edit your abstract you have to press the SUBMIT BUTTON again to save your changes.

What do I do with abstracts that I have added to the system, but do not want to submit?
You can either delete them or you leave them in the system as “not submitted”. Please note that you will then receive reminders to submit them.

How do I apply for a bursary?
You need to select this option during the submission process.

How do I participate in the Leonardo Da Vinci Award (LDV)?
You need to select this option during the submission process.

When will I be informed if my abstract/bursary/tournament application has been accepted?
You will receive a confirmation that your abstract is in the system right after submission of the abstract. Confirmation on acceptance/rejection and presentation type of your abstract as well as acceptance of bursary/tournament application will be sent before the early registration deadline, on May 21, 2021.

What do I have to do after my abstract has been accepted?
First you have to check, if your work is selected for oral or poster presentation and then you need to prepare it for the congress. One of the co-authors must attend the congress and present it in person. Acceptance of the abstract implies payment of the registration fee by the presenting author. If none of the co-authors can come to the congress, another presenter can be announced. Please inform the Abstract Team as soon as possible. If a presenting author does not register to the congress or does not attend the session for which (s)he has been scheduled, a penalty may incur, prohibiting the author from presenting papers at the next Congress.

I have chosen “oral” as presentation type, but my abstract is scheduled as a poster?
The Programme Committee makes the final decision on the presentation type. If you do not want to present your work as a poster, please contact the Abstract Team: programme.congress@esot.org immediately and cancel your presentation.

Can I change the session of my abstract presentation?
No, after you abstract is selected to the ESOT Congress, the allocation (schedule and presentation type) is decided by the Scientific Programme Committee and you will have no option to modify this.

When will the full abstract content be available, and where can I find it?
Full content of accepted abstracts will be visible in the online programme two weeks prior the beginning of the Congress. This date excludes abstract under embargo which will be visible on the day of the presentation.

Where will my abstract be published?
Abstracts will be published in a supplement of the September 2021 edition of Transplant International.

Who can I contact if I need any help?
Abstract submission: If you have questions or need further information, please contact programme.congress@esot.org

Registration

How can I register for the congress?
Registration for the congress should be done online from the congress website registration page. Please click individual registration and follow the instructions.

What is included in the registration fee?
Admission to all scientific sessions, Admission to all Specialty Update Symposia, Access to the exhibition, Access to delegate lounges, Participant’s kit with Congress material, Admission to poster opening & networking reception, Refreshment breaks.

How can I get an Invitation Letter for a Visa application?
Please complete your registration before. Once the registration is completed, you may request a Visa letter.

Who is the Official Agency for AIFA submissions (Prerichiesta AIFA)?
According to Italian legislation, any Marketing Authorisation Holder or pharmaceutical company responsible for the commercialisation of a drug, which organises or helps to organise, whether by direct or indirect funding in Italy or abroad, a congress, or a meeting on topics in any way related to the use of medicines, shall notify the competent Unit of the Italian Medicines Agency (AIFA) at least 60 days before the date of the event to ensure that these adhere to strict technical criteria and aim to provide further knowledge in the fields of chemistry, pharmaceutical technology, biochemistry, physiology, pathology and clinical medicine. Details Official Agency for AIFA submissions (Prerichiesta AIFA) for the ESOT Congress can be found here.

Which payment methods are accepted? Can I pay by bank transfer?
Bank transfer and credit cards are accepted.

Which currencies are accepted?
All debit/credit card transactions are processed in Euros. For cash payments we accept only Euros (EUR).

Is there special fee for ESOT members?
A special low fee is possible for ESOT members. Please see congress fees here

Can I register an accompanying person?
No, this is not possible.

When will I get my registration confirmation/invoice?
Your registration confirmation and invoice will be sent to you on email immediately after registration.

Can I replace one delegate with another?
Yes, upon the payment of the “name change” fee applied.

Can I cancel a registration?
Yes, please visit the registration page.

Are children allowed to attend?
Children are not allowed in the congress areas.

Can I register onsite?
Yes it is possible to register onsite at the designated standers in the registration area.

How can I register a group?
Registration for the congress should be done online from the congress website registration page . Please click individual or group registration and follow the instructions.

Can I send you a list of delegates to register?
Questions related to group registrations can be sent to: esot2021@aimgroup.eu.

Can I pay for the group now and give the names later?
Questions related to group registrations can be sent to: esot2021@aimgroup.eu.

How can I get an Invitation Letter for a delegate’s Visa application?
Questions related to group registrations can be sent to: esot2021@aimgroup.eu.

Can I pay by bank transfer/credit card?
Questions related to group registrations can be sent to: esot2021@aimgroup.eu.

I have made a group registration and wish to make a payment by bank transfer; where can I find your bank details?
Bank details are provided in the invoice that will be sent to you immediately after registration.

Where can I get an invoice from?
Your registration confirmation and invoice will be sent to you on email immediately after registration.

May I collect the certificates of attendance for the whole of my group/a few colleagues without them being present?
Questions related to group registrations can be sent to: esot2021@aimgroup.eu.


Sponsorship

When is the exhibiting booking deadline?
There is no hard deadline, however we recommend booking well in advance to allow time to benefit from the full exhibiting package, and to be certain of a space.

What sponsorship opportunities are available at ESOT Congress?
Our sponsorship opportunities are designed to deliver the impact and return on investment you’re looking for. Pick an opportunity off the shelf or challenge us to come up with something brand new and unique for you.

Who are ESOT’s official suppliers?
View a complete list of our official suppliers, and alerts on who not to use here

Health and Safety

To view our venue’s health and safety regulations, please visit: https://www.micomilano.it/en/reopening

If your question wasn’t in the list or you have an additional enquiry please contact us at:
info.congress@esot.org