Registration

Registration for the ESOT Congress 2023 is now open, with discounted “early bird” pricing available until 31 May 2023. Below are details of all the current offers for ESOT members, non-members and members qualifying for a reduced fee.

PRICING VAT 24% included

What does my registration fee include?

• Admission to all mainstream scientific sessions
• Access to the exhibition area
• ESOT provides a certain amount of catering on a first come first served basis during the breaks
• Free electronic versions of all materials

Congress materials

We would like to make ESOT Congress 2023 a paper-free event, therefore ESOT thanks you for your green consciousness! ESOT are aware of the large amount of waste generated at congresses, in particular when it comes to printed documents. Therefore, to create a more environmentally friendly congress, ESOT are making the abstract and scientific programme books available approx. 2 weeks prior to the congress. These will be accessible via the ESOT Congress website and the ESOT Congress app.

*Low and middle income countries

ESOT offers reduced fees for congress attendees from low and middle income countries, based on data provided by World Bank. 

ESOT Members

ESOT members are eligible for a variety of benefits, including discounted rates for all ESOT courses and events, such as ESOT Congress 2023. We offer a range of membership options to suit you, regardless of your profession or the stage of your career. Join at any time, and your membership will last for 12 months from the moment of subscription. Not a member? 

Explore the range of benefits and become an ESOT member today →

Trainees

All those in training are eligible for these rates. Delegates registered in this category will need to upload documented proof of enrolment in a University programme when completing their registration.

Nurses and Allied Health Professionals:

Delegates registered in this category will need to upload documented proof of status when completing their registration.

Low, lower and middle income countries

Participants residing in countries classified by the World Bank as low or lower-middle-income economies may attend the ESOT Congress 2023 at a reduced rate.

Members of the Hellenic Transplantation Society
https://hsot.gr/en/

Active members of the Hellenic Transplantation Society will be granted a reduced fee. Delegates registered in this category will need to upload documented proof of their membership when completing their registration.

Cancellation policy

Cancellations must be communicated in written form to the Organising Secretariat AIM Group International – AIM Italy. Please email: esot2023.reg@aimgroup.eu

For all cancellations received by 13 August 2023, the registration fee will be refunded (deducting an administrative fee of 30% from the paid amount). After this date, there will be no refund. The refund, if due, will be issued within 60 days from the end of the Congress.

Name changes

After 13 August 2023, name changes will incur a handling fee of €150 (including local VAT) per name change. A new registration form for each replacement will be required before the name change can be processed.

Please note, name changes are only available for individual registrations and small groups (less than 10 people).

Group registration

Group registration is considered when a single sponsor/travel agency registers at least 5 individuals using the official group registration form.

Please note that group reservations without the individual e-mail addresses of the participants will not be accepted. Individual e-mail addresses must be specified in order to register a group.

For online group registrations, please click here and select “Company Area – Group Registration”.

All pre-paid registrations must be used. No refunds of the pre-paid fees can be issued by the Organising Secretariat.

Collection of group congress materials

The opportunity to pick up the documents for your group in advance will be offered in order to facilitate the pre-registration procedure. You will be contacted 3-4 weeks prior to the congress to arrange your pick-up time.

Admission

Participants are kindly requested to wear their name badges during the meeting activities. The badge grants access to the scientific sessions and the exhibition.
Lost badges will only be replaced against the payment of a handling fee of €60 (VAT included) and upon proof of original registration. Please note that children are not allowed in the congress area throughout the duration of the meeting. In case of negligence, the Organising Secretariat cannot be addressed for any responsibility.

Registration terms and conditions

Any enquiries or requests for additional information, modifications and cancellations are to be communicated to AIM team by email: esot2023.reg@aimgroup.eu

Registration Bureau

AIM Group International
Via Ripamonti 129
20141 Milan, Italy
+39 02 566011
esot2023@aimgroup.eu